Stores and Inventory Management Software for US Facilities
eFACiLiTY® Stores and Inventory Management System enables storekeepers and facility teams across US healthcare, education, manufacturing, and commercial real estate facilities to manage their entire operations seamlessly. The system efficiently tracks items, generates purchase orders, and accurately monitors inventory costs and stock levels in real-time—supporting enterprise-wide procurement and CMMS integration.
It is an easy-to-use inventory management software that can be implemented to manage all types of inventory including spare parts, consumables, tools, and MRO materials across multi-location environments.
Key Benefits for US Enterprise Facilities
Multi-warehouse/ Multiple stock rooms
Master inventory list
Purchase requisition/material requisition
Purchase ordering
Stock item – Inward/issue/returns
Store wise masters for handling centralized stores managed by contractors
Vendor/contractor managed stores
Apply site-wise/store wise access privileges for internal storekeepers and external contractors
Define min/max stock levels
Automated reordering/alerts
Conversion of an asset to store/inventory item & vice versa
Spare parts lifecycle tracking
Scrap management
Hazardous material tracking
Inventory Tracking Software – Key Features for US Facilities
Configurable item catalogue, item description, stock class, store type, etc.
Purchase order with invoice matching and due date tracking
Centralized store management
Manage all suppliers and contract rates for spares
Records all the spare parts required for maintenance/repair
Analyze the usage of all spare parts
Charge out spare parts to customers
Quality inspection during item receipt
Procurement Management
- Create purchase requisitions, purchase orders, and Receipt of Goods, Return of Goods
- RFQs, Quotations
- Quotation comparison and analysis
- Configurable purchase requisition, quotation, and purchase order approval workflow for order placement
- Quotation re-initialization workflow
- Management of purchase order amendments & adjustment notes
- Validation of purchase order value based on rate schedules and currency exchange of the supplier
- SLA Management
- Vendor Management with SLA monitoring
- Rate contracts and alerts on nearing expiry
- Inventory tracking with vendors, costs, re-order quantities, stock location
FIFO policy to manage perishable and non-perishable items
Track goods-in-transit between sites
Fuel Management
Printing & Stationery Management
Stock-take update and verification
Stock variance approval workflow
Write-in/off entry for stock adjustment
Alert/email notifications on stock transfer/receipt
Real-time reports and analytics
