Risks and Work Permits Management System

Struggling with Slow Permit Processes, OSHA Compliance Gaps, and Inefficient Risk Management?

Automate Permit Issuance, Track OSHA Compliance, and Enhance Workplace Safety

OSHA-Compliant Work Permits & Risk Management for US Facilities

Maintenance activities in US facilities can involve high-risk tasks — from working at heights and confined space entry, to servicing transformers, cleaning sewage treatment plants, or handling hazardous materials. Yet, many organizations still rely on fragmented, manual processes for risk assessments and work permit management. Challenges such as slow permit issuance, lack of visibility into ongoing work, and inconsistent risk assessments hinder effective decision-making and OSHA compliance across enterprise facilities.

eFACiLiTY® Risks and Work Permits Management System automates the entire workflow for issuing work permits, tracking compliance, and managing risk assessments. It provides a robust framework for ensuring workplace safety and regulatory compliance in any facility where hazardous work is performed.

The module streamlines the process from risk identification to mitigation, storing all risk-related data such as risk types, mitigation plans, and risk matrices. It automates work permit approvals, generates risk mitigation tasks, and offers real-time tracking of permits and associated risks. Highly configurable to align with an organization’s safety policies, approval hierarchies, and operational workflows, this comprehensive system helps prevent workplace accidents, delays, and compliance breaches while ensuring all high-risk activities are managed safely and efficiently.

Key Benefits

eFACiLiTY® Risks and Work Permits Management System enhances workplace safety, accelerates permit processes, and ensures OSHA compliance through a systematic approach to risk management

Streamlined Permit Issuance

Automates work permit issuance, from application to approval, reducing administrative workload, eliminating paperwork, and accelerating the overall process.

Comprehensive Risk Assessment

Facilitates thorough risk assessments for work activities, identifying hazards, assessing risks, and implementing appropriate controls to ensure worker safety and minimize operational disruptions.

Enhanced Visibility and Control

Provides real-time visibility into work permits, associated risks, and compliance status through centralized dashboards and reports. This enables proactive management of work activities, with insights into permit status, pending approvals, and risk trends.

Regulatory Compliance

Ensures adherence to regulatory requirements and industry standards for work permits and risk management, minimizing the risk of non-compliance, fines, and legal liabilities.

Efficient Communication Channels

Enables seamless communication between permit issuers, approvers, and workers through integrated messaging, notifications, and alerts. This facilitates prompt safety concerns resolution, clarifies permit requirements, and coordinates work activities effectively.

Types of Work Permits

eFACiLiTY® Risks and Work Permits Management System generates permit-to-work (PTW) for various types of tasks/work that aids in minimising and mitigating hazard risks to provide a safe, OSHA-compliant working environment for all personnel involved or present at the site.

Work at Height/Rooftop Permit

Excavation Work Permit

Electrical Work Permit

Wet Work Permit

Confined Space Entry Work Permit

Work Near Busy Road Permit

Construction /Demolition Work Permit

Permit for Lifting Operation

Hot Work Permit

Permit to Work with Flammables

Permit to Work with Pressure Systems

Cold Work Permit

eFACiLiTY® Risks and Work Permits Management System can be configured to generate any type of work permit to suit your business needs and OSHA compliance requirements.

Risks and Work Permits Management System – Key Features for US Facilities

Configurable hazard categories & sub-categories

Configurable risk types and categories with a user-definable risk matrix

Maintain inventory of locations/jobs that require work permits

Management & classifications for risk assessments

Definable workflows to conduct risk assessments

Record risk mitigation control/activities/procedure

Add reviewers and approvers for complex risk assessments

Configure multi-stage review & approval process for risk assessments

Approvals based on job hazard & risk assessment

Configurable multi-tier work permit approvals

Configurable permit types

Request/raise/validate & issue work permits

Upload certificates & risk assessments

Auto-create work permits with before work while working & after-work activities & sign-offs

Configurable risk management plans

Work permit closures with approvals

Tracker reports to perform audits on completed work orders & risks

View Demo

eFACiLiTY® Smart Work Permits App

eFACiLiTY® Smart Work Permits App allows facility teams to create/access digital permit requests, review/approve requests, and provides mobility to frontline workers to perform critical tasks from anywhere, anytime—supporting OSHA permit-to-work compliance.